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Guide for authors

FILES TO DOWNLOAD:

- GUIDE FOR AUTHORS (pdf)

- LICENSE TO PUBLISH (pdf)

- AUTHOR STATEMENT (doc)

- ARTICLE TEMPLATE (doc)

- A SCHEME OF THE EDITORIAL PROCESS (pdf)

 

 

 

ETHICS IN SOIL SCIENCE ANNUAL

 

Both authors and reviewers are requested to become acquainted with the Publication Ethics and Publication Malpractice Statement applied in Soil Science Annual, available at: http://www.degruyter.com/view/supplement/s00803642_Publication_Ethics_Statement.pdf

 

The mechanisms have been introduced in Soil Science Annual to combat the phenomena "ghostwriting" and "guest authorship". "Ghostwriting" is a phenomenon where someone has made a substantial contribution to the publication, without revealing his participation as one of the authors or without mentioning their role in the acknowledgments. Guest authorship" ("honorary authorship") occurs when the author's share is negligible or even non-existent, and yet they are the author or co-author of the publication.

"Ghostwriting" and "guest authorship" phenomena  represent scientific dishonesty. In order to counteract these phenomena, Editors require authors in the statement available on the website http://ssa.ptg.sggw.pl/files/SSA_author_statement.doc to disclose the contribution of individual author in the creation of the publication (statement must be submitted with the full article). Authors are also required to insert in their articles, information about the sources of funding, contribution of research institutions, associations and other entities.

 

 

GENERAL INFORMATION

 

Papers which were not previously published in other journals should be submitted. The Soil Science Annual publishes original and review articles written in English. The author should consistently use American or British English throughout the text. Editors recommend that the text of the article  is checked before submission by a person who knows English well to avoid stylistic and grammatical errors. In exceptional cases (e.g. when the issue of the article is very domestic in nature), the papers written in Polish language will be published. The volume of the text should not exceed 50,000 characters including spaces.

 

Complete articles (including manuscript, tables, figures, etc.) should be submitted via the following
email address:
ssa@ptg.sggw.pl .

 

A scanned statement that the ​​article submitted to the Soil Science Annual has not been published in any journal (either in whole or in part) and that it has not been proposed for publication elsewhere should be sent together with the complete article. The statement should specify the contribution of all authors in the creation of the publication. A template of the statement is available at http://ssa.ptg.sggw.pl/files/SSA_author_statement.doc . A scanned statement (as JPG or PDF file) signed by all authors should be submitted via email to: ssa@ptg.sggw.pl .

 

Authors are asked to propose three potential referees.

Please send us following information about a potential referee: scientific title (degree), first name and surname, email address. Any referee should not be related with the author in any way, either personally,  or professionally (e.g. referees should be affiliated in another institution to the author).

 

During preparation of the article, authors should be sure that:

  • the scientific problem presented in the article relates to soil science
  • the article is structured like a typical scientific article, that includes following sections: introduction, materials and methods, results, discussion (or results and discussion), conclusions, acknowledgments, and references
  • the title is as short as possible, and at the same time, fully reflects the article
  • the summary presents the objective of the research, the main results and conclusions concisely
  • keywords are relevant
  • the objective of the study was well-specified;
  • results and conclusions are supported by the data presented in tables and figures;
  • conclusions are clearly defined
  • the references cited in the introduction and discussion (including papers published in Polish soil science magazines, i.e. Soil Science Annual and Polish Journal of Soil Science) are related to the research topic
  • only the necessary results discussed in the text are presented in tables and figures
  • figures are of good quality and clearly show the results of research
  • the article is written in good English

 

Upon acceptance of an article, authors will be asked to sign a license agreement specifying the terms of use of articles in electronic format. A template of the agreement is available at: http://www.degruyter.com/view/supplement/s00803642_Versita_Open_Access_License.pdf

A scanned agreement (as JPG or PDF file) signed by all authors should be submitted via email  to: ssa@ptg.sggw.pl .

 

 

PUBLICATION FEE

 

Authors should pay for publication of an article in the Soil Science Annual journal. Publication of an article containing up to 6 pages costs 100 EURO (including tax) (pages after technical editing, i.e. in the final version of the article available in PDF format; the article consisting of six pages in this form should contain up to 25,000 characters with spaces, excluding tables and figures). Each additional page requires a surcharge of 15 EURO per page (including tax). Articles in which figures containing high quality images can fit on one page (in the final version of the article) are without additional charge. Publication of an article containing more pages with such figures requires extra payment. Please contact the Editorial Office in this case.

In order to reduce the cost of the publication containing more than one page containing high quality figures, there is a possibility to publish colour figures in the electronic version of an article, and their black and white counterparts in the hard copy of the article. The fee for each figure is then like a black and white figure (please contact the Editorial Office for details). Upon acceptance of an article, authors will be asked to choose their preferred option. The figures should be prepared according to the instructions presented below in the section "PREPARATION OF FIGURES".

Fees for the article should be paid upon acceptance of an article for publication. Authors will be informed about the charge after the preparation of the final version an article by the Technical Editor. The appropriate amount should be transferred to the account of the Polish Society of Soil Science:

Bank Millennium S.A. in Warsaw

IBAN: PL 24 1160 2202 0000 0000 5515 6900

SWIFT: BIGBPLPW (or BIGBPLPWXXX, if 11 characters are required in the transfer system)

All charges connected with bank account transfer must be covered by the author. The author must provide the name of the first author and the note: "Publication in SSA" in the transfer title.

 

Students and PhD students can publish their articles FOR FREE, if the following conditions are fulfilled:
• the first author of the publication is a student or a PhD student,
• any number of students/PhD students can be a co-author of the article,
• no more than one person who is not a student or a PhD student is allowed to be a co-author of the article (preferably, if it is a promoter or scientific tutor of a student/PhD student).
Students and PhD students who want to take advantage of free publications are asked to send scan of a statement that they are students or PhD students to ssa@ptg.sggw.pl . The statement should be legibly signed by the student/PhD student and his/her promoter/tutor.

 

 

PREPARATION OF MANUSCRIPT

 

Articles should be prepared in MS Word (both DOC and DOCX format is accepted). The authors should use the article template available at http://ssa.ptg.sggw.pl/files/SSA_template_ENG.doc . Please do not send articles saved as PDF files. The manuscript should be written in one column aligned to the left, font Times New Roman size 12 pt, double spacing, spacing before and after paragraphs 0 points, all margins of 2.5 cm. Information in footnotes should be avoided in the manuscript. To avoid unnecessary errors the authors are strongly advised to use 'spell-check' and 'grammar-check'.

The file containing the manuscript should be called the name of the first author.

The paper should contain the following sections: introduction, materials and methods, results, discussion (or ‘results and discussion’), conclusions, acknowledgments, and references. Latin names (e.g. species names) must be written in italics.

 

The manuscript must be prepared according to the following arrangement.

 

Title page:

  • the name(s) of the author(s) written in CAPITALS; the name of the author, to whom the correspondence should be addressed, must be marked with an asterisk*
  • the affiliation(s) of author(s) in the following order: university (or institution), the institute, the department (the division), address (street, post code, city); in the case of works prepared by many authors with different affiliations, select it using numbers in superscript (1) given after the author’s name
  • the article title written "as in the sentence" (please do not use CAPITALS) without a period (full stop) at the end of the title
  • the data of the author, to whom correspondence should be addressed: please provide your email address, or telephone and/or fax (upon request by the author)
  • the short title, which will be included in the headline of the article (up to 80 characters including spaces written "as in the sentence"); short title does not have to be an exact copy of the original title of publication
  • the abstract
  • keywords (up to 6 words)

 

The abstract: A text up to 250 words should include the aim of the research, key findings, and the most important conclusions. References should not be cited in the abstract.

Introduction: It should briefly present the current state of knowledge involving the topic of the research on the basis of a literature review on the subject. It should justify the selection of the studies, and contain a clear idea of ​​the objective of the research. It should not contain general statements or basic information widely known.

Materials and methods: Information on materials and methods of the research should be presented so that other researchers can repeat the procedure and obtain comparable results. With regard to the standard methods, please give references to literature, and describe only the necessary details and modifications, then provide a source of standards (if they have been used), number of repetitions, type and manufacturer of the equipment used, equipment setup parameters during the analysis, the methods used for statistical analysis of results, etc.

Results: This section presents a description of the results presented in tables, illustrated in figures. In the case of a large database of numbers, as far as it is justified, these data should be subjected to statistical analysis. The description must include the most important relevant results. Please provide only these figures and tables that are necessary to clarify the issue. The same results  cannot be presented simultaneously in tables and figures. Please note that the accuracy with which the results are presented depends on the accuracy of the method.

Discussion: In this section, the author objectively and critically interprets and compares the results, taking into account the limitations of the methods used. The discussion should answer the questions, whether the problem is resolved, and the aim of the study met. Please, specify the logical conditions of the results and suggest a direction for future research. Results and discussion can be presented in two separate sections, or in one combined section ‘Results and Discussion”, if it is justified.

Conclusions should be clearly stated (preferably in bullet points) and based on the results presented and discussed. Conclusions should specify new scientific findings.

Acknowledgments should take into account institutions financing the research projects, whose results were presented in the article. Acknowledgments should also be extended to those who contributed to the article.

References should be prepared according to the instructions given below.

Abstract in Polish is not necessary, but can be placed in articles published in English. The abstract should include the objective of the research and the main results and conclusions.

 

Units, symbols, abbreviations: SI units are accepted. In appropriate cases, the following units may be used: oC, t (tonne), ha (hectare). Examples of combined expressions used in the text, tables and figures: g·kg–1,  mg·dm–3,   kg·m–2·h–1, g CO2·m–2·h–1, Fe2+. In the case of the numeric ranges, the author should use dashes (–), not hyphens (-), for example: 2010–2012, not 2010-2012. Please do not add space between dashes and numbers.

 

References

Citation in the text: name(s) of the author(s) and year of publication should be given in round bracket, e.g. (Henderson 1982; Gonet and Wegner 1994; Smith 1999, 2001). If the number of authors is more than two use the first author and the note "et al." (e.g. Brzychcy et al. 2012). The citations should be arranged according to the growing years when referring to more than one citation. (Johnson 2002; Smith and Johnson 2014). The semicolon should be used as a separator. Citing information from website the entry (website 1, website 2) should be used, and the list of references cited should include website as shown below. Acts should be cited in the text in the following way, for example: (Regulation of the Minister of the Natural Environment ... 2010), (Directive 2014/52/EU of the European Parliament), or in similar manner.

Citation in the list of references: All publications cited in the text must be listed alphabetically in the following convention: the surname(s), name initials, year, title of the article or chapter, a journal (or the title of the book, in which the chapter was published), volume, issue, pages or the total number of pages in the compact publication. Author names should not be written in CAPITALS. Please do  NOT abbreviate titles of periodicals. If the author has published several papers in one year, it should be presented by adding the letter "a", "b", etc. after the year of the publication, e.g. (Smith 1994a, 1994b; Jones 2001a, 2001c). Titles in Polish or any language other than English can be given in the original version and/or translated into English (the translation should be given in brackets). All the names of the authors and titles of publications cited coming from countries where non-Latin alphabets (e.g. Cyrillic or Chinese) are used, should be provided in the transcription into Latin alphabet or translated into English. Please avoid citing textbooks. Bibliographical notes in the list of references should be written using simple letters (do not use bold and italics). Acts should be cited in the manner shown below.

Examples of citations in the list of references:

  1. Brzychcy S., Zagórski Z., Sieczko L., Kaczorek D., 2012. Analysis of groundmass colour as a tool for evaluating the extent of pedogenic processes in Chromic soils. Roczniki Gleboznawcze – Soil Science Annual, 63(3): 3–7.
  2. Gonet S.S., Wegner  K., 1994. The effect of mineral and organic fertilization on properties of soil humic acids. [In:] Humic substances in the global environment and implications on human health (Senesi N., Miano T., Editors). Elsevier, Amsterdam: 607–612.
  3. Henderson P., 1982. Inorganic geochemistry. Pergamon Press, New York: 280 pp.
  4. website 1: http://www.ptg.sggw.pl/
  5. website 2: http://isip.sejm.gov.pl/VolumeServlet?type=wdu
  6. Regulation of the Minister of the Natural Environment on municipal sewage sludge dated 13 July 2010. Journal of Laws of the Republic of Poland, No. 137, Item 924.
  7. Directive 2014/52/EU of the European Parliament and of the Council of 16 April 2014 amending Directive 2011/92/EU on the assessment of the effects of certain public and private projects on the environment

 

 

PREPARATION OF TABLES

 

Tables should be placed at the end of the file containing the text of the article, so that each table is on a separate page.

Tables should be numbered consecutively in Arabic numerals and taken into brackets, e.g. (Table 1). The table number (e.g. Table 1) and the title should be placed above the table, and an explanation below the table. In the case of Polish-language works, the text in the tables and explanations of the table should be in Polish and English.

Note that, ultimately, the table should fit within a column with dimensions of 16.6 mm (width) x 23.5 (height) mm. Minimum font size is 8 points. Only the necessary vertical lines should be applied in the tables. To separate the decimal places in the text a period is used (e.g. 10.2).

 

 

PREPARATION OF FIGURES

 

Each figure should be saved as a separate TIFF, JPG, or EPS file, or CorelDRAW 9 or MS Excel (if these programs were used to prepare figure). If the figures are an EPS file, or are saved as CorelDRAW files, TIFF or JPG files containing these figures should be also sent. Figures should be prepared in grayscale, and colour elements (such as photographs) should use RGB mode. Resolution of figures and photographs (saved as TIFF or JPG) should be 300 dpi. If the figures are made in MS Excel, they should be sent to the Editor as MS Excel files (such figures should not be saved as other file types). Each figure made ​​in the Statistica program should be saved as DOC or DOCX file.

All figures should be numbered with Arabic numerals, and the names of the files containing the figures should be short and clear (e.g. Figure 1). Descriptions of the figures must be clear. Font size and thickness of the line used in the figures should be big enough to maintain the clarity of descriptions (the authors should take into account the reduction of font size and thickness in a magazine format).

Figure captions can be attached at the end of text of the article or save as a separate MS Word file.

There is a possibility to publish coloured figures in the electronic version of the article and their black and white counterparts in the hard copy. If you choose this option, the figure should be saved as two separate files equally prepared. Please note that some of the items shown in coloured figures may be less recognizable in black and white version. In this case, the authors should clearly indicate such elements as arrows, numbers or letters, and then explain the signs used in the figure caption.

 

 

CONDITIONS OF ADMISSION OF ARTICLE AND COURSE OF THE EDITORIAL PROCESS

 

A scheme of the editorial process used in our journal can be found at http://ssa.ptg.sggw.pl/files/EDITORIAL_PROCESS_EN.pdf .

An article submitted for publication in SSA will be initially evaluated for formal cases (structure of the paper, content and language). In the case of failure to comply with basic standards and criteria, the article will be returned to the author. Each returned article can be re-submitted for publication after the amendments. Articles that meets the formal requirements will be sent to review. Blind peer review is used in the journal (i.e. the reviewer becomes acquainted with the name and address of the author, but the data of the reviewer are not disclosed to the author). Reviewers are requested to put their comments in the files and in the review form. Based on the review, editors decided to accept a manuscript for publication, or to reject it. In the case of acceptance for further consideration, the review forms and articles containing the reviewer’s comments are sent to authors in order to revise the article. Authors should make corrections in files (please activate the "track changes" option in MS Word file). Any comment made ​​by the reviewer directly to the text of the article should be deleted. The author is obliged to send revised manuscript, tables, figures, etc. to the Editor. Improved file containing the text of the article and corrected tables should be submitted in two identical files: one with changes marked, and the second "clean" (i.e. without changes marked). Author should include a detailed reply to the comments of reviewers and the Editor in the review form. Upon acceptance of an article for publication and its preparation by technical editors, the author will receive an email containing the article in PDF format and will be asked for a final proof-reading. Particular attention should be paid to the data in tables and figures. The PDF file with author’s comments and corrections should be returned within 3 days. Upon acceptance of an article for publication, the authors are asked to pay a fee for publication.

 

 

SUMMARY (CHECKLIST)

 

Before submitting an article to Soil Science Annual journal the author should ensure that:

  1. manuscript, tables and figures have been prepared strictly according to this “Guide for Authors”
  2. the submitted article contains the following sections: introduction, materials and methods, results, discussion (or results and discussion), conclusions, acknowledgments, and references
  3. the author to whom correspondence should be addressed, gave his  email address and optionally a telephone and/or fax numbers
  4. article is well edited, both stylistically and grammatically
  5. publications presented in the list of references and cited in the text are formatted strictly according to this “Guide for Authors”
  6. all publications listed in the list of references are cited in the text (and vice versa)
  7. a statement that the article has not been published elsewhere and contribution of authors in the preparation of the publication, has been signed by all authors (available on http://ssa.ptg.sggw.pl/files/SSA_author_statement.doc ).

 

Address

SOIL SCIENCE ANNUAL

Polish Society of Soil Science

ul. Nowoursynowska 159, building 37, room 1/125

02-776 Warszawa

email: ssa@ptg.sggw.pl

 

Purchase of issues

telephone: +48 22 5932612

email:ssa@ptg.sggw.pl

Photos on the website

Photos on the website courtesy of P. Charzyński, M. Drewnik, M. Jankowski, W. Szymański, M. Świtoniak, and Ł. Uzarowicz.

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